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Privacy Policy Template

Privacy Policy Template download on zeesmm

I’m sure you’ve noticed that most websites include links to their “Privacy Policies” near the bottom on their home pages. You might have even tried to read through one of these Privacy Policies and understand what their purpose. If you have, chances are there was so much legalese that it was hard to figure out what it meant, and why it was there.

Think of your privacy policy as a disclosure statement for your website visitors. In order not to be misleading or deceptive, you need to disclose each specific practice or policy regarding the collection, use and dissemination or disclosure of all personal information. So, you need to know how and what information your website will collect.

What is a privacy policy?
A privacy policy is technically a legal document or notice placed on a website providing information about how a website owner uses personal information collected throughout their website when someone visits it.

Download Privacy Policy Template

Note –  These are just Policy Templates in-order to use them on your own website you have to make some changes. For Example  Your Company Name, Your Website URL, Address.

When drafting your privacy policy, you should always disclose the following:

  • When your website collects information. Your website may collect information upon registration with your website, or when any of your visitors order a product. But, how else will it collect information? Other collection of data may occur through collection of website traffic and aggregate usage data. For instance, the date and time a user visits your site, the (IP) address from which your website was accessed, the webpages visited, duration on each page, the type of browser and operating system used to access your site, etc. Information may also be collected through correspondences such as through emails, faxes or phone calls with your business. Collection of information also occurs through credit card processing or other third party applications accessed through your website;
  • The information your website actually collects. What personal information will your website collect? You should use OPPA as your guide in defining and determining this information;
  • How your business will use the personal information. You need to disclose exactly how your business intends to use any data or information it collects. Don’t leave anything out. If you don’t distribute any information, but will store it in some customer contact database, disclose this. Similarly, facilitation of product purchases or collection for future promotions should be disclosed in your policy;
  • The information that is disclosed or provided to third parties. You must determine all the possible ways you will disclose your visitors personal information you collect. These will include information provided during the shipping process, to credit card merchants and banks, your host or ISP through operation of the website, etc. You should disclose all of this even if you don’t intend on distributing information to third parties;
  • Will you use cookies or any type of tracking device? This should be clearly disclosed to website visitors and agreed to beforehand. Also, if you use “third-party cookies” (i.e. using a third party such as Google Analytics that passes cookies directly to your website visitors’ browsers) this should now also be disclosed.

 

Do I Really Need to Have a Privacy Policy?

If you truly don’t collect any personal information from your visitors (such as if your business website is simply a single page that gives your physical store location and business hours), then you might not need to have a formal written privacy policy. But if you collect any customer or contact information through your website, have an ecommerce element, or collect any other information from your visitors, or plan to do any of those things in the near future, then yes, you do need a privacy policy. Not having an accurate privacy policy can expose your business to liability in a number of different ways.

The first is that you might face liability under a growing number of state laws aimed at protecting consumer privacy. For example, California law requires a commercial website operator who collects any personal information about users to conspicuously post its privacy policy on its website. While the term “conspicuously” isn’t defined explicitly in the law, it’s generally accepted that this means that the link should be on the website’s home page.